ICWL-SETE Workshops


30.11.2025 - 3.12.2025 | The Hong Kong Polytechnic University, Hong Kong

CALL FOR WORKSHOP PROPOSAL

The ICWL-SETE 2025 organizing committee solicits proposals for full-day and half-day workshops, or Special Tracks to be held in conjunction with the main conference. The purpose of workshops and Special Tracks is to provide a comprehensive forum and encourage in-depth discussion of various technical, application, and community issues in our research field. Workshop and Special Track registration, venue, as well as proceedings will be handled as part of the main conference by the ICWL-SETE organizers.

Each workshop/special track should be organized under a well-defined theme focusing on emerging research areas, challenging problems, and/or industrial/governmental applications related to the topics of interest to ICWL-SETE. Novel ideas, controversial issues, open problems, and comparisons of competing approaches are strongly encouraged as workshop topics. Organizers have free control over the format, style, and building blocks of the workshop. Possible contents of a workshop include but are not limited to invited talks, regular papers/posters, panels, and other pragmatic alternatives.

 

Proposal submission guidelines

A workshop/special track proposal should contain all pertinent information, including:

  • The NAMES, AFFILIATIONS, and SHORT BIOS of all the organizers;
  • The MAIN CONTACT* organizer's e-mail and telephone number. *mark as corresponding author in the proposal;
  • The TITLE of the workshop/special track; a short (150-200 words) ABSTRACT of the topic;
  • A detailed explanation of why the proposed workshop is appropriate for ICWL-SETE 2025, e.g., TOPIC of the workshop, its target AUDIENCE, RELEVANCE to ICWL-SETE, MOTIVATION, and RATIONALE;
  • Tentative PROGRAM SKETCH, including tentative descriptions of all workshop components (panels, discussion sessions, poster sessions, invited talks, etc.)
  • Tentative SCHEDULE such as paper submission and notification deadline, etc.;
  • Expected number of PARTICIPANTS; DURATION (half day, full day workshop, or single session Track);
  • A description of the submission REVIEW process, including how conflicts of interest will be handled
  • Tentative list of PC MEMBERS; Rationale about recruiting the PC (e.g., diversity considerations in terms of academia/industry, geography, gender, seniority etc.);
  • Potential (or accepted) invited talks, keynotes, or panels;
  • Publicity and sponsorship plans.

    • *Proposals should be submitted directly to the Workshop Chair at: xiangmengpoly.wang@polyu.edu.hk

    Duties

    The ICWL-SETE 2025 organizers provide management of registration for participants; meeting space setup and related equipment, sand coffee-breaks arrangements. The main responsibility of organizing a workshop/special track goes to the chairs of the workshop:

  • Set up and host a webpage; Provide a brief workshop/special track description;
  • Prepare the call for papers; manage the whole submission and review process;
  • Coordinate paper deadlines and acceptance notifications with the Workshop Chair;
  • Provide input for publicity to the local organizers
  • Coordinate with the proceedings editors to collect: (i) camera-ready copies of the papers, and (ii) signed copyright forms;

    • Paper Publication

    The proceedings of the workshops will be published jointly alongside with the post-conference proceedings in Springer LNCS series. All papers should have the same format as conference papers. Best papers selected will be recommended for possible publications at special issue of IEEE Transactions on Learning Technologies (confirmed) and Computers and Education: Artificial Intelligence (pending).

    Important dates

  • Proposal submission due: 10 July 2025   17 July 2025
  • Notification of proposal acceptance: 15 July 2025   24 July 2025
  • Camera ready deadline for Workshop Papers: On or before 31 Oct. 2025
  • Workshop Day: 30 Nov. 2025
  • Main Conference: 1-3 Dec. 2025